rasylabs

Hours of admin back each week.

For growing small and mid-sized businesses. We connect tools to the software you already run, so your team spends less time on repetitive admin.

Book a free 20-min review

A person approves every action.

Who we work with. Growing small and mid-sized businesses, including accounting, insurance and professional services.

What we take off your plate

Problems we fix

Document chasing

Request lists, scheduled reminders, upload links and a status board, so staff are not chasing files by hand.

Re-keying

Data is pulled from documents into a review queue, then entered only after a person signs off.

Invoice entry

Invoices and receipts move from an inbox or upload into your ledger or tracker, after human review.

Enquiry replies

Drafts of routine replies, ready for a person to approve before anything is sent.

Scheduled reports

Recurring reports refresh on a schedule from the systems you already use.

A clear view

What AI can and can't do for you

AI is useful when the work is repetitive and a person can check the result. It is not a substitute for professional judgement.

What it can do

  • Read invoices, forms and other documents, and pull out the fields you need
  • Draft routine replies for someone to review
  • Chase missing files on a schedule
  • Refresh the same report from the systems you already use

What it can't do

  • Decide anything that needs your judgement
  • Give tax or financial advice
  • Send, file or change records on its own
  • Get every messy or unusual document right first time, which is why a person checks the work

How we help

A simple way to start

Fixed-fee projects, quoted after a free 20-minute review. We tell you plainly what is worth automating, and what is not.

Admin-Hours Audit

We map a handful of workflows, set an hours baseline, quote the top fixes, and set up one quick win. Typically done in one week. If you go ahead with a build soon after, the audit fee is credited to that work.

First Workflow Build

One workflow goes live, typically in 2-4 weeks, with an accuracy check on a sample of your documents, a handover, and a 30-day fix warranty. Often document and invoice intake with human review, or document chase and onboarding.

Care Plan

Monitoring, failure alerts, up to 4 hours of fixes a month, a monthly hours-saved report, and one small add-on a quarter, so the workflows keep running.

The path

How it works

  1. 01

    Review, then audit

    A free 20-minute review, then an audit of the hours: a clear map of the work, with fixed quotes for what is worth doing, plus one quick win.

  2. 02

    Build the first workflow

    A first workflow goes live in 2-4 weeks, typically document and invoice intake with human review, or document chase and onboarding.

  3. 03

    Keep it running

    A Care Plan watches the workflows, alerts you if something fails, and reports the hours you got back each month.

Built by a Chartered Accountant and CFA who understands your numbers, not just the tech.

A person approves every action. Nothing is sent, filed or pushed into your systems until someone signs off. You keep ownership of your accounts and credentials. We do not train models on your data. An NDA is available on request.

We do not build custom models, take irreversible actions such as payments or filings, or offer tax or financial advice bots.

Plain answers

FAQ

  • Who is this for?

    Growing small and mid-sized businesses. We often work with accounting, insurance and professional services.

  • What do the tools cost?

    You pay your own tool and account costs. We will tell you what to expect before any work starts.

  • How long does it take?

    The audit takes one week. A first workflow is live in 2-4 weeks.

  • What if something breaks?

    The first build includes a 30-day fix warranty. On a Care Plan we monitor the workflows, send failure alerts, and include up to 4 hours of fixes a month.

  • Who owns the setup?

    You keep ownership of your accounts and credentials.

  • What software can you work with?

    We connect to the software you already run. That often includes QuickBooks or Xero, Gmail or Outlook, Google Drive or SharePoint, and Sheets or Excel. If you use practice tools such as TaxDome or Karbon, we will use their available connections.

Start here

Book a free 20-min review

Tell us a little about your admin work. We will reply by email to arrange a time. Fixed-fee projects are quoted after that review.

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